Confidential Archive Storage

Document storage is the term to describe the process of storing documentation, securely and in an organized way.

This can be digital or physical, although here we discuss physical archiving of records, usually paper but also other media, photographic materials and plans/drawings in a way that keeps them safe from damage, protected from falling into the wrong hands, yet still keep your documents accessible when necessary.

Whilst we may imagine that everything now is digitised, held on a computer or in the cloud, keeping originals of items like receipts, signed contracts, tax records etc can prove a smart move for most businesses, from the very largest to the self-employed start up.

Archive storage is a pretty much synonymous term when it comes to physical storage. It´s the act of storing information/records that are viewed/reviewed infrequently but require a long retention period. Think of things like trial and testing records, whose purpose is  to protect the organisation. It becomes easy to check in future that proper procedures were followed, and that the resultant data that decisions were made on is accurate.

Self storage is an invaluable way to keep archives secure and dry and in a good condition for use on demand.

Cost Effective External Archiving

The average capital value of commercial property across the UK is roughly £250-350 per square metre to buy (EG Radius 2024 figures), £49.64 per square foot per year to rent. In the City of London, this shoots up exponentially. Office rental costs are rising.  There are estimates floating about that the cost to rent space for a single four-drawer filing cabinet in London reaches around £700 each year.

Unless you have space to spare (in which case the space could probably be sublet or replaced with smaller, less costly premises), expensive space could be put to better use, no matter what the organisation does

The No. 1 Document Storage Company in the UK

Pink Storage´s 160 SQ FT units offer the benefits of complete flexibility to quickly and easily create a customised archiving process rather than fitting in to someone else´s archiving ´mindset´ and having to rearrange to fit.

Easy Access

Provided you have your pin code, entry is simple. (Users are reminded to keep the pin secure and available only to people who need it, especially given the data safety implications of archival storage.)

It´s possible to drive right up to the unit for loading and unloading. The only shared access is secure entry to the site. There are no corridors to lug heavy boxes along.

Entry to the site is 6am-11pm, even at the weekend.

Secure Storage

Aside of gated locations with secure pin access, Pink’s site security includes state-of-the-art CCTV which monitors sites 24/7, which also have alarms. This means that whatever time the units are entered, there is always security being vigilant.

ANPR controlled gates automatically open by recognising your (pre-registered/authorised) vehicle registration.

Parking is secure, monitored, and the sites are well lit.

Insulated Storage Units

All Pink´s storage units are new, featuring specially designed insulated roofs in addition to air flow vents.

For paper storage, in particular, this is vital: it weakens when wet, can swell unevenly and can stick together. Print starts to run, smudge and fade, and can host mould.  But too much heat dries paper out, making it ripple and/or set hard.

5 Star Customer Service

Easy to use, clean unit and professional customer service.

Organisations including accountants, police forces, and universities trust Pink to keep their records undamaged and undisturbed.

We aim to deliver to clients, both commercial and private, the cleanest, safest, and most affordable storage rates in the UK.

Great Pricing, Regular Billing and Simple, Flexible Contracts

Pink is always competitively priced and offers a price match guarantee based on unit size and location.

Household customers are normally billed when they sign up and then every week until they no longer require their unit. Businesses also pay in advance, either weekly, quarterly, or annually, as selected when signing up.

Contracts are easily cancelled via the website (client protected area), where bills can also be reviewed.

Note: Certain discounts are available to charities, to armed forces personnel and the like.

How it works

https://s3.eu-west-2.amazonaws.com/ps.pinkstorage.co.uk-assets/Pink-Self-

Storage-2019.mp4

Pink Storage aims to get you up and running with your storage facility at one of more than 19 locations in less than a minute. Signing up online should take just 45 seconds. Simply pick your location enter key contact details and receive a quote by return. After deciding what your insurance requirements are, simply enter payment details.

Once you have entered everything correctly, you´ll receive the access code by text. Simply drive to the storage site, use your code and unpack your items for archiving.

From the sign-up process, we have your details to supply your contract (just as quick) and weekly billing helps keep you on top of payments.

Unit Size

Pink´s containers offer 160 square foot of space each. To put that into context, each would roughly accommodate the contents of a three-bedroom house (inside and out!).

How much space do you need?

Everyone's storage needs are different. Pink has a handy self storage calculator to help find out how many units you will need.

Extra can be booked when needed, subject only to availability.

Self Storage for Document Archiving

Managing organisations  comes with inevitable challenges along the way, from managing cash flow to hiring staff. Don't let space become one of them. While there are alternatives to storage units such as warehouses or more premises, both are expensive options tied to long term contracts. In the current climate of change and uncertainty, it´s a smart move to keep costs both low and flexible. There are no huge upfront fees, and you can scale the number of units you have up and down to meet your own organisation´s  information demands.

All of our self-storage prices are reviewed quarterly so you always get the best self-storage price whilst remaining highly accessible.

Key features

• Drive up access to unit;
• 24-hour monitoring;
• Automated gates.

What Our Customers Say

We invite you to take a look at the two thousand genuine reviews left for Pink Storage on TrustPilot.

\[Trustpilot widget]

Easy automated access to our Document Storage units

Pink´s storage facilities open seven days a week, and all are easily accessible. This provides on-demand access to storage, perfect for both long-term and short-term storage, made even better by how simple Pink has designed it's sign up routine to be.

How does our archive storage work?

Our sign-up process is so uncomplicated that you can sign up for a storage solution in 45 seconds or less. We then send you a pin code to your phone which you can use to access your secure storage space. All you have to do is drive to the storage site and unpack your items, where they will be protected until you collect them. We offer short-term and long-term storage. You also aren’t locked into long contracts and can cancel your storage easily when no longer required.

Why choose Pink Storage?

• Best price guarantee;
• #1 in the UK for service;
• Over 8000 happy customers;
• No minimum contract;
• Instant access on sign-up;
• Security (and therefore peace of mind).

Our Document Storage Unit Locations

\[Jamie - can we embed a map which includes all of the locations?]

\[Links to all locations]

FAQs (Frequently asked questions)

Security

What security features are in place at Pink Storage?

Features include:

• secure pin access;
• state-of-the-art CCTV which monitors sites 24/7;
• alarms;
• ANPR controlled gates (vehicle registration/recognition).

Can I visit my storage unit at any time, and how secure is it during off-hours?

Our core site opening hours are 6am to 11pm.

Outside of these times entry can be arranged. The sites remain secure and monitored 24/7.

How does Pink Storage handle emergency situations or security breaches?

Pink Storage has a protocol in place to advise unit holders of emergencies including breaches.

Is there secure parking available at your facilities?

Sites are well lit, gated and monitored 24/7.

Website

How do I reset my password if I forget it?

Simply follow the ´forgot my password’ instructions on screen.

Can I manage multiple storage units under one account online?

Yes, many people do.

Is it possible to schedule payments through the Pink Storage website?

Payments are scheduled at sign up -  this will be either weekly, quarterly, or annually, as selected when signing up.

If changes are needed to this, customers are welcome to discuss this with us.

What should I do if the Pink Storage website is down and I need urgent assistance?

There are multiple ways to contact us, including both email and by phone , which will be on your contract.

Document and Archive Storage Solutions

What type of documents can I store?

Your unit – your choice!

What types of storage units are available at Pink Storage?

Pink Storage offers container storage, giving you the flexibility to set up the storage tailored to meet your own system requirements

Can I store business inventory at Pink Storage, and what support do you provide?

Yes- you are given a warm welcome at Pink. And for your reassurance, drive up access and security come as standard.

Are there any restrictions on the types of items we can store at Pink Storage?

There´s a useful guide here: What not to store in a storage unit

Any restrictions are designed to keep customers safe and to meet legal requirements.

Billing

What are the payment options available at Pink Storage?

Billing is usually weekly, but other options are available to bigger organisations at sign up.

Can I get a discount if I rent a unit for a long-term period at Pink Storage?

Pink´s prices are already competitive, but it never hurts to talk to us.

What happens if I miss a payment?

Talk to us as soon as possible and we will discuss the options.

Are there any additional fees I should be aware of when renting a unit?

We highly recommend insurance. Otherwise everything is included.

Registration

How do I sign up for a storage unit at Pink Storage?

Simply go to the website, where you can be up and running within a minute.

Can I upgrade or downgrade my space if things change?

Pink offers units of a fixed size and standard high quality. If you want more or less space, it´s easy to add or cancel units online.

Can I reserve a storage unit in advance?

Yes. Just give us a call and we´ll help arrange things.

Facilities

What are the operating hours at Pink Storage facilities?

Pink Storage facilities are open 6a,¡m-11pm, and it's possible to arrange out of hours access.

Which Pink Storage facilities have business storage capabilities?

Every Pink Storage facility is open to both business and to private customers.

Do you offer moving supplies at your storage locations?

No. We recommend using the Internet where things are both cheap and plentiful, and deliveries are fairly rapid.

Is there Wi-Fi available at your storage facilities?

We don´t supply it, but customers are welcome to discuss installing their own provided there is no inconvenience to other users.

Can I store large items at Pink Storage facilities?

Yes – if it fits the space, and it’s not on the list of things you mustn’t store to help everyone stay safe, you are welcome to store it.

Document Storage

Document storage is the term to describe the process of storing documents, securely and in an organized way. This can be digital or physical, although here we discuss physical archiving of documents, usually paper but also photographic materials and plans/drawings in a way that offers protection from damage and from falling into the wrong hands, yet still accessible for you.

Whilst it´s easy to imagine that everything now is digitised, held on a computer or in the cloud, holding the originals of documents like receipts, signed contracts, tax records and the like can prove a smart move for most businesses, from the very largest to the freelancer or start up.

Archive storage is a pretty much synonymous term when it comes to physical storage. It´s the act of storing information/records that are used infrequently but require a long retention period. Think of things like trial and testing records, held onto in order to to protect the organisation and check in future that proper procedures were followed and that the resultant data which decisions were made on is accurate.

Offsite storage can prove an invaluable way to maintain your archives - dry and in good condition.